Automated Preparation and Virtual Storage

• Comprehensive online completion, signature and storage of I-9s.
• Guided workflow with auto-error correction and suggestions.
• Online interface auto-populates the I-9 for you – saving time.
• Quick availability of completed I-9 forms for reporting, printing, or re-verifying.
• Virtual storage of signed I-9 form and all Section II supporting documents in individual employee files.
• Automated expiration and re-verification reminders.
• Archived communications and audit trails, including incoming/outgoing emails, phone calls, and updates.
• SureMessage^SM system for direct and secure communication to employees and HR - never use standard unencrypted emails again.
  

Electronic/Digital Signature

• Electronic/digital signature utilizing a click-to-sign solution that is in compliance with the
  E-Sign Act.

Exclusive to the GUARDIAN^SM System: 
Form I-9 in Spanish along with Support!

To assist your Spanish-speaking employees in completing the Form I-9, we offer the I-9 Form along with instructions in both English and Spanish.

Once you are finished you may switch back to English only with the click of a button.

Upon request, we also offer training and customer support in Spanish to ensure you receive the maximum benefits of the GUARDIAN^SM system.

En exclusiva para el Sistema GUARDIAN^SM:
Formulario I-9 en Espaňol, ¡Con Servicio de Atención al Cliente!

Para que sus empleados hispanohablantes puedan rellenar con toda facilidad el formulario I-9, el Sistema GUARDIAN^SM le ofrece, junto con dicho formulario, instrucciones en español y en inglés.

Una vez completado el formulario, se puede, con tan sólo pulsar una tecla, volver al inglés.

Y si Vd. lo solicita, también ponemos a su disposición servicios de capacitación y atención al cliente, en español. De esta manera queda asegurado el óptimo aprovechamiento del Sistema GUARDIAN^SM.

Expiration Date Tracking and Reporting

• Tracking, capturing and reporting on multiple expiration dates for both I-9 and supporting documents with automated reminders.
• Customizable I-9 reports (including expiration dates, upcoming re-verification dates and summary management reports) available online to HR and senior managers anywhere, anytime.

Re-verification Reminder Reports

• Automated expiration and re-verification reminders provide proactive notification of employees' expiring work authorization.
• This enables your employees to renew their work authorization in a timely manner so they may continue to work without interruption.
• Interface with Social Security Administration and DHS.
• You no longer have to look at each physical file. It can all be done virtually at the touch of a button.

E-Verify (Basic Pilot Program) Integration

Employer Compliance Solutions is a Federally Approved E-Verify Designated Agent.

The GUARDIAN^SM I-9 electronic compliance system's seamless E-Verify technology allows employers to automate their I-9 creation and tracking.

By using GUARDIAN^SM, employers will not even have to interface with the Department of Homeland Security website and can save between 6 to 20 hours in:

• Finding and accessing the Department of Homeland Security site.
• Finding and signing their E-Verify Memorandum of Understanding.
• Taking their online E-Verify tutorial.
• Passing their Mastery test and
• Possibly re-taking until passing for each user.

And best of all, GUARDIAN^SM eliminates the duplicate data entry into E-Verify site each time a new employee/re-hire is done, possibly saving the employer hundreds of hours and thousands of dollars over the course of a year!

General E-Verify Program Information

• The Department of Homeland Security's (DHS) U.S. Citizenship and Immigration Services Bureau (USCIS) and the Social Security Administration (SSA) are jointly conducting E-Verify, formerly known as the Basic Pilot Program. E-Verify involves verification checks of the SSA and DHS databases, using an automated system to verify the employment authorization of all newly hired employees.
  

E-Verify Batch Processing

Guardian offers an error free method for E-Verify Batch Processing of employees on Federal Contracts. The E-Verify data can be automatically extracted from electronic I-9s and also from transcribed paper I-9s. This time-saving flexibility to integrate both paper and electronic I-9s is exclusive to Employer Compliance Solutions. For most Federal Contractors, this compliance tool will save substantial time and money by cutting E-Verify and I-9 compliance costs in half.

SSN Checking & No-Match Letters

• Multiple options to validate Social Security Number.
• Assists with handling No-Match SSN letters from the Social Security Administration (SSA).
• Features to reduce identity theft exposure.

Guardian also helps you respond to the newly mandated SSA no-match letters by providing you with easy, step-by-step instructions, combined with the required deadline for completing each step, in order to successfully resolve the no-match issue.

Versatile Integration & Reporting Options

• Massive scalability for customized fit (100 to 5 million+ records).
• Standard and customizable reports including HRIS and audit trail information.
• XML and Excel capable data exports for HRIS and other systems.
• Hardened security (SAS 70 Type II Compliant) with customizable permissions and secure remote access.

Onsite and Offsite Review (or Audits)

• You can allow virtual offsite and/or onsite I-9 audits, via restricted access, by your outside counsel.
• Full compliance with all I-9 documentation requirements per INA §274a and 1997 Interim Rule.

Simple and Easy Deployment

• Complete migration services for pre-existing I-9s and supporting documents.

Training and Support

• Onsite and GoToMeeting training including customizable reports – frees up your IT resources.
• Best customer support and training in the industry.

Existing I-9 Conversion? No Problem

• At your option, we can assist you with the migration of your existing I-9s into your GUARDIAN^SM system including scanned copies of I-9s. Call for a quote.

Affordable and Sensible Pricing

• Online service requiring no capital investment.
• Rapid deployment with tangible and immediate savings.
• Control your budget with case fee cost allocation to the appropriate division or cost and profit center.

Best of all, because Employer Compliance Solutions is delivered as an online service with no capital investment required, costs are PREDICTABLE, deployment is fast, and returns are tangible and immediate.

Summary

With the Employer Compliance Solutions GUARDIAN^SM system you will be positioned to achieve 100% compliance. Plus, you will lower your I-9 preparation time and cost, eliminate the storage and maintenance of paper forms and eliminate the development and maintenance cost of an in-house system all while minimizing the risk of fines, sanctions or even criminal penalties for noncompliance.

For more information, please contact us and/or schedule your VIP demo.

Employer Compliance Solutions is delivered as an online service, which means no capital investment is required, costs are predictable, deployment is fast, and returns are tangible and immediate.